For volunteer youth sports boards
Stop running your league out of someone's inbox.
The insurance renewal, the scholarship criteria, who agreed to what in March — LeagueBinder keeps what your board runs on in one place the whole board can find, this season and every one after.
The league, at a glance — what needs attention, and when it's due.
- Built by a board memberOne hunt too many through our own league's inboxes — there had to be a better way
- Works alongside SportsEngine, TeamSnap, LeagueAppsThis is the back office, not another sign-up tool
- Your data stays yoursExport or delete it in full, any time you ask
How league information gets lost
Someone asks where the facility permit is. Someone else thinks it's in an email from last spring. The treasurer has the insurance certificate, but she's on vacation — and nobody can remember what the board decided about scholarships, only that it was decided.
- The document is somewhere. An inbox, a personal drive, a filing cabinet in someone's basement.
- Decisions get re-litigated. No minutes, or minutes nobody can find.
- Renewals sneak up. Insurance, tax filings, certifications — no owner, no reminder.
- New volunteers can take a season to get useful. Everything is tribal knowledge.
None of it is why anyone volunteered. And none of it is a scheduling problem — which is why the scheduling tools don't fix it.
Boards change. The knowledge shouldn't.
You've just been handed the treasurer's job, or the president's. What comes with it is a shared drive somebody organized four years ago and a list of things everyone assumes you already know.
Most leagues go through some version of this — and it's fixable.
- The outgoing board hands over a working binder. The documents, the decisions, and the reasoning, already where the next person will look.
- Nothing has to depend on one person's memory. Or their inbox, or their laptop.
- New volunteers find their feet fast — and more of everyone's time goes to the kids.
The binder is the thing that gets handed over. This is that binder.
One place for everything the board runs on
The unglamorous back-office work that keeps a league running — organized, searchable, and still there next season.
Documents that outlive the board
Real file storage with folders and version history. Set who sees what — board only, coaches, or public — and keep sensitive files locked to named people. Share with your accountant by link, not by attachment.
Meetings that leave a record
Agendas, attendance, decisions, and action items with owners and due dates. Minutes stay attached to the meeting that produced them, so "what did we decide?" has an answer.
A place to write things down
A built-in wiki for procedures, scholarship criteria, house rules — anything that currently lives in one person's head. Searchable, linkable, with files attached right to the page.
Renewals that don't sneak up
Track insurance, tax filings, and certifications with reminders that arrive before the deadline. Log equipment, uniforms, and AED expiry dates you genuinely cannot afford to miss.
The board's view of the league
Who's on which team, which coach to call, and which family to reach — for the board's own reference, alongside whatever your registration platform already holds. Coaches see their team; parents see only their own child.
One inbox for parent questions
A support form and league email address that turn parent questions into tracked tickets — instead of a dozen forwarded threads across four board members' personal accounts.
Renewals surfaced before they're due
Meetings with an agenda and an owner for every item
The knowledge that usually leaves with a volunteer
What setting up involves
You don't need a project plan or a tech-savvy volunteer. Start with one thing that's currently painful and grow from there.
Set up your league
Name, sport, season. A few minutes, and you have a private space only your league can see.
Invite your board
Send invite links. Everyone gets the right level of access automatically — board, coach, or parent.
Move one folder in
Start with the documents you hunt for most. Add meetings, renewals, and the rest as you go.
$399 a year for your whole league
- Not per person. Every board member, every coach, every volunteer who needs a login — nobody has to decide who's worth a seat.
- Not per registration. No cut of your registration fees, no transaction percentage, and no bigger bill because more families signed up this year.
- No tiers to compare. There is one version and you have all of it.
How your data is protected
You'd be trusting this with your league's records. That deserves more than a promise, so here is exactly how it works.
- We store three things about a child: first name, last name, and birth year. Nothing else — no photos, no addresses, no full birth dates, and kids never have logins. Data we don't hold can't leak.
- Other leagues can never see your records. Not as a policy — it's how the system is built, and we test it again before every update we release.
- Signing in takes more than a password. Board members and coaches also confirm it's really them with a code from their phone, so a stolen password gets a thief nothing.
- Every change leaves a record. Who changed what, and when. Your board can read it; nobody can edit it.
- Sensitive files stay between the people they're for. A complaint or a private note is visible to the people named on it — not the whole board.
We don't sell data and we don't run advertising trackers. Your league's information is used to run your league. That's all.
Common questions
- We already use a registration platform. Is this a replacement?
- No — and it isn't trying to be. SportsEngine, TeamSnap, and LeagueApps handle sign-ups, payments, and the schedule, and they're good at that. None of them is where your bylaws, insurance certificate, or meeting minutes live. LeagueBinder sits alongside whichever one you use and takes the back-office half.
- Our board isn't technical. Will people actually use it?
- It's built for volunteers with day jobs, not administrators — and most board members only ever need two or three screens. Start with the one thing that's painful today; nobody has to learn the whole system on day one.
- Couldn't we just use a shared drive?
- You can store files there, and many leagues do. What a drive can't do is know what a season is, who's on the board this year, that the AED pads expire in March, or that a document should be visible to coaches but not parents. That's the gap this fills.
- What happens to our information if we leave?
- You export it and we delete it. Your league's data belongs to your league — not to us, and not to whoever happens to hold the admin login this year.
Join the early-access list
You volunteered for the kids, not the filing cabinet. LeagueBinder is being piloted by one league before it opens more widely — join the early-access list and you'll hear when it does, along with the occasional note on what's being built.
Already set up? Log in